First Program Committee Meeting: January 10-11, 2020 in Portland

Hotel Information

Please reserve your hotel room at the Hilton Portland Downtown through our room block - WMA will be held financially responsible for all rooms in the block that are not reserved. Please let WMA staff know if you experience any issues with hotel reservations, or are making other arrangements. The deadline for room reservations is Friday, December 13, 2019. To make reservations online, please visit and follow the below instructions:

http://www.portland.hilton.com

In the upper right hand corner, enter the dates of your stay and click the “more options” link. In the Group Code box, please enter the 3-letter code: WMA. You may also call 1-800-HILTONS and speak with a reservations agent to book a room.

Other Arrangements

Depending on the availability/times of flights, you should consider coming the day before and leaving the day after the meetings. Everyone is quite friendly, and group dinners are the norm. WMA provides food and coffee during the meetings, but breakfast and dinner are at your own expense.

Also, we are planning an informal reception with the WMA Board, the Host Committee and the Oregon Museum Association’s Board (and our partners) on the evening of Thursday, January 9, 2020 - we hope you can attend.

Meetings:

Board Reception: Thursday, January 9 at 5:30pm at Portland Art Museum

Both days of PC Meeting will be held at Portland Art Museum.

Friday, January 10, 2020: 10am - 5:00pm Saturday, January 11, 2020: 10am - 3:00pm. We will do our best to finish by 3pm. However, adjournment is dependent on a completed agenda.

Please go to the Program Committee Materials and Guidelines page to view the Guides for PC Members - especially the How to Review Session Proposals page, which includes the the PC Session Assignments. Of course, you are going to want to read the Session Proposals!

Agenda:

Friday, January 10, 2020 Portland Art Museum

  • 9:30 am – Walk as a group to Portland Art Museum (meet in Hilton lobby)
  • 10:00 am – Welcome, Introductions, Dinner Plans, and Review Agenda
  • 10:15 am – Review Goals, Values, and Ground Rules
  • 10:30 am – Review Theme and Keynote
  • 10:40 am – Preliminary Session Removal
  • 10:50 am – Session Proposal Review
  • 12:00 pm – Lunch break
  • 1:00 pm – Session Proposal Review
  • 3:00 pm – Break
  • 3:15 pm – Session Proposal Review
  • 5:00 pm – Adjourn
  • 6:45 pm – Group Dinner: TBD (pay own way)

Saturday, January 11, 2020 Portland Art Museum

  • 9:30 am – Walk as a group to Portland Art Museum (meet in Hilton lobby)
  • 10:00 am – Welcome, Dinner Plans, and Review Agenda
  • 10:05 am – Share ranking and cut-off; Provide Feedback for Successful Proposals
  • 10:30 am – Strategic Session Needs and Brainstorming to Fill Program Gaps
  • 12:00 pm – Lunch break (provided by WMA)
  • 1:00 pm – Strategic Session Needs and Brainstorming to Fill Program Gaps
  • 2:00 pm – Workshops
  • 2:45 pm – Wrap Up/Next Steps
  • 3:00 pm – Adjourn
  • 3:05 pm – Tour museum (TBD)